Do you require an Event Permit from Council?

Any person or wishing to host an event on Council managed land may require permission from Council.  

An event permit is required if your event involves any of the following:

• involves more than 100 people
• involves temporary structures (e.g. marquees larger than 6m x 3m, stages, lighting)
• is a fair or festival
• involves the sale of food or drink
• requires road closures or changes to normal traffic or parking conditions
• involves vendors, performances, entertainment, amusements
• requires the use of power
• involves fireworks

You will not require an event permit for

• social gatherings of less than 100 people (excluding weddings)
• passive recreational activities
• indoor events

If your event is private event or involves a wedding or ceremony, please do not use this form and instead visit <LINK>.

There will be a pause on accepting event permits with inflatables until the results of the Coronial enquiry into the Tasmanian incident are released and a position around the appropriateness and safety of inflatables can be made.

How long will it take to be approved?

• Provided all relevant information has been supplied, assessment of your application may take place within 12 weeks.

Council will issue an Event Permit if it is satisfied that:

• the event does not conflict with other events at the same time or place
• your aims and objectives, resources and planning are achievable and realistic
• the event will be managed safely and in accordance with any relevant regulations
• you have satisfactory arrangements in place for insurance, protecting the environment, removing rubbish and other necessary precautions
• the event will not have a negative impact on our community
• the event is not in conflict with Council Plan and General Purposes Local Law
• you have obtained all other necessary permits

Contacting Council

By contacting Council to discuss your event, we can help make sure your chosen location is available, answer any queries you may have and advise you of your responsibilities and the requirements for your event.

For all enquiries please contact Festivals and Events team on 9243 8888 or email eventpermits@mvcc.vic.gov.au.

Documentation required to be attached

• Public Liability Insurance Certificate of Currency for yourself and any providers
• Detailed site plan
• Documented safe systems of work for providers

Saving your draft application

Save your application as you go to avoid losing your work!

When you log back in and click on the 'My Submissions' link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off.

You can also download any application, whether draft or completed, as a PDF. Click on the 'Download' button located at the bottom of the last page of the application form.

Submitting your application

You will find a Review and Submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it.

Once you have reviewed your application you can submit it by clicking on 'Submit' at the top of the screen or on the navigation panel. You will not be able to submit your application until all the compulsory questions are completed.

Once you have submitted your application, no further editing or uploading of support materials is possible without assistance from Council.

When you submit your application, you will receive an automated confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register.

If you do not receive a confirmation of submission email then you should presume that your submission has NOT been submitted.