Event Permit - Expression of Interest form

Expression of interest form 

If your planned activity/event requires an Event Permit, you will need to submit an expression of interest (EOI) form that includes a brief description of the proposed activity, proposed site, timing, and other information to assist in determining the impact level of the proposed event.  

EOIs will be assessed by the Events Permits team and those that meet the criteria will be assigned a preliminary event impact level (low, medium, high) and invited to submit a detailed application for consideration, where you may be required to provide additional documentation. 

The Event Permits team will respond within 5 business days of the form being received. 

Do you require an Event Permit from Council? 

The policy applies to all outdoor community managed events organised by commercial entities, community groups and private event organisers that take place on land owned or managed by Moonee Valley City Council. 

An event permit is required if your event has any of the following: 

• Public gatherings of 100 or more people 

• A significant impact on traffic and/or parking conditions 

• The sale of food or drinks/alcohol 

• Use of electrical power or mechanical power supplies 

• Erection of temporary structures (e.g. marquees, stages, lighting etc.) 

• Fireworks 

• Amusements and rides including slides, merry-go-rounds etc. 

• Potential impact on the natural environment, Council infrastructure or nearby residents and businesses 

• One off markets primarily for commercial trading 

Please note: 

There will be a pause on accepting event permits with inflatables. If you would like further information about this, please contact our Event Permits team.  

You will not require an event permit for: 

• Social gatherings of less than 100 people (excluding weddings) 

• Passive recreational activities 

• Indoor events 

• Wedding photos only 

• Covered by an existing agreement with Council (e.g. sports ground allocation) unless the event falls outside the normal use of land under such an agreement and meets any of the triggers listed under item 1 

• Covered by a planning permit (e.g. regularly repeated markets) 

• Held entirely outside Council managed open land such as: 

• Private properties 

• School grounds 

• Road reserves managed by VicRoads (i.e. arterial road) 

• Any other land or open space not owned or managed by Council 

• An enclosed space (including buildings on Council parks and reserves) 

How long will it take to be approved once the Event Permit application has been submitted?  

Provided all relevant information has been supplied, permit approval timelines are as follows: 

• Low Impact Event: 4 weeks application timeframe 

• Medium Impact Event: 8 - 16 week application timeframe 

• High Impact Event: 16 - 24 week application timeframe 

Council will issue an event permit if it is satisfied that: 

Once all documentation is complete and all fees and charges paid, the Event Permit will be issued. Council will issue an event permit if it is satisfied that the applicant: 

• has provided adequate time to assess the application and associated documentation 

• has provided all relevant documentation with their application, including but not limited to a site plan, Public Liability Insurance (PLI) documentation, and further documentation if requested  

• ensures the event does not conflict with other events at the same time or place  

• aims and objectives, resources and planning are achievable and realistic  

• will safely manage the event in accordance with any relevant regulations  

• has satisfactory arrangements in place for removing rubbish or other necessary precautions  

• ensures the event will not have a negative impact on our community  

• ensures the event and associated infrastructure will not unduly restrict or impact on the use and enjoyment of open space by other people and nearby/adjoining residents including issues such as noise, traffic and parking  

• ensures that the event and associated infrastructure will not damage park grounds, pathways, roadways, plants or features 

Activities and events that require a different type of permit: 

Private celebrations including weddings will require a Wedding, Ceremonies and Private Celebration Permit if the event includes one or more of the following: 

• Wedding or ceremony (regardless of the number of attendees) 

• Social gatherings or school groups over 100 people 

• A Temporary Road Closure Permit is required for the closure of any part of the road or street for special events such as fun runs, street parties and community events with less than 100 participants 

• A Physical Activity Permit is required for physical activity practitioners who plan on running classes with four or more participants in a public place such as a local park 

Please visit Council website to apply for Wedding, Ceremonies and Private Celebration Permit. Do not complete the EOI form. 

Contacting Council 

If you have any questions about completing the EOI form or have Event Permit related enquiries, please contact Events Permit team via email to eventpermits@mvcc.vic.gov.au or phone on 9243 8888. 

Saving your draft EOI form 

Save your application as you go to avoid losing your work! 

When you log back in and click on the 'My Submissions' link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off. 

You can also download any application, whether draft or completed, as a PDF. Click on the 'Download' button located at the bottom of the last page of the application form. 

Submitting your EOI form 

You will find a Review and Submit button at the bottom of the Navigation Panel. You need to review your form before you can submit it. 

Once you have reviewed your form you can submit it by clicking on 'Submit' at the top of the screen or on the navigation panel. You will not be able to submit your application until all the compulsory questions are completed. 

Once you have submitted your application, no further editing or uploading of support materials is possible without assistance from Council. 

When you submit your application, you will receive an automated confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register. 

If you do not receive a confirmation of submission email then you should presume that your submission has NOT been submitted.